Privacy Policy
Privacy Policy
When you sign up on the TalentFindr platform (the "Platform") and in the context of managing contractual relationships with its clients, TalentFindr is required to collect personal data concerning you.
The purpose of this policy is to inform you about how TalentFindr processes this data in compliance with Regulation (EU) 2016/679 of April 27, 2016, relating to the protection of natural persons with regard to the processing of personal data and the free movement of such data (the "GDPR") and the law n° 78-17 of January 6, 1978, relating to information technology, files, and freedoms (together the "Applicable Regulations").
Who is responsible for data processing?
When you register on the Platform or in connection with managing contractual relationships with TalentFindr's clients, the data controller is Kaia, a simplified joint-stock company registered in the Evry-Courcouronnes trade and companies registry under number 932 089 659, with its registered office located at 1 square La Bruyère, 91000 Evry-Courcouronnes.
What data is collected by TalentFindr?
Personal data refers to data that allows a person to be identified directly or indirectly by cross-referencing with other data.
TalentFindr collects personal data in the following categories:
Identification data (name, surname, email address, phone number);
Data related to your professional life (company name, CV, job/position, LinkedIn URL);
Data related to your orders if you are a client of the services offered by TalentFindr;
Connection data (connection logs, encrypted passwords) if you are a client of TalentFindr's services;
Browsing data (IP address, pages viewed, date and time of connection, browser used, operating system, user ID) if you are a client of the services provided by TalentFindr;
Economic and financial data (banking details, credit card details) if you are a client of TalentFindr's services;
Any information you wish to send to TalentFindr as part of your contact request.
TalentFindr may also process your publicly accessible personal data.
When you subscribe to TalentFindr's services, the mandatory data is indicated when you provide your data. They are indicated by any means.
How is your data collected by TalentFindr?
TalentFindr collects your data:
Either, when you are a client or prospect of TalentFindr: because you directly provided it to TalentFindr (for example, by filling out a contact request form on the TalentFindr website or subscribing to the services offered by TalentFindr);
Or because TalentFindr collected it indirectly, through commercial partners, service providers, or database enrichment tools.
TalentFindr uses robust data protection mechanisms, including encryption and access controls, to secure sensitive data. TalentFindr does not share, transfer, or disclose Google user data to third parties. All Google user data processing activities are conducted in compliance with applicable data protection regulations.
Does TalentFindr use your personal data for profiling purposes?
When your personal data is collected on the Platform, the data relating to your professional life allows TalentFindr to perform automated matching. To do this, TalentFindr evaluates professional data using a technique known as "profiling" (a), the underlying logic of which is explained below (b) and which has no legal consequences for the individuals concerned (c).
a. The profiling of your professional data
Under Article 4(4) of the GDPR, "profiling" means "any form of automated processing of personal data consisting of the use of such data to evaluate certain aspects of a natural person's personality, in particular to analyze or predict aspects related to professional performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements of that natural person".
In this case, TalentFindr profiles your professional data to analyze and assess it in order to propose your profile to potential recruiters.
b. Matching logic
Your professional data is analyzed to determine if it meets the needs expressed by recruiters who subscribed to the services offered by TalentFindr.
c. Consequences for you
Profiling / automated decision-making has no legal consequences and does not have a significant impact on you.
TalentFindr has conducted a prior analysis to ensure that your interests and fundamental rights are respected and that you can reasonably expect your data to be used in this manner.
TalentFindr may oppose this processing at any time, under the conditions provided by regulation and as described in the article relating to your rights in this privacy policy.
Google Workspace APIs are not used by TalentFindr to develop, enhance, or train generalized AI and/or ML models.
ObjectivesLegal basisRetention periodFor clients who have subscribed to the services offered by TalentFindr: Providing servicesExecution of pre-contractual measures taken at your request and/or execution of the contract that you or your company signed with TalentFindrWhen you create an account: your data is retained for the duration of your account. Your connection logs are kept for 1 year. If your account is inactive for 2 years, your personal data will be deleted if you do not respond to a reactivation email sent by TalentFindr. Additionally, your data may be archived for proof purposes for a period of 5 years.Execute your order, perform operations related to the management of our clients regarding contracts, orders, quotes, invoices and ensure the follow-up of the contractual relationship with TalentFindr's clients.Execution of the contract that you or your company signed with TalentFindrPersonal data is retained for the duration of the contractual relationship.Additionally, your data (except for your banking details) is archived for proof purposes for a period of 5 years.For individuals who have not subscribed to the services offered by TalentFindr but whose data is listed on the Platform for the purpose of communicating their data to recruiters.Legitimate interestData is retained for 2 yearsEstablish a file of clients, prospects, and candidate profiles that may meet the needs of TalentFindr's clients in their recruitment process.Legitimate interest for the development and promotion of TalentFindr's activitiesFor clients: data is retained for the duration of the contractual relationship. For prospects: data is retained for a period of 3 years from your last contact. For individuals whose data is listed on the Platform for the purpose of communicating their data to recruiters: data is retained for a period of 2 years.Respond to your information requestsLegitimate interest in responding to your requestsData is retained for a period of 3 years from your last contact.Respect the applicable legal obligations of TalentFindrRespect legal and regulatory obligationsInvoices: invoices are archived for 10 years. Data related to your transactions (except for banking details) is retained for 5 years.Perform statistics (on browsing, site audience, etc.) and improve the functionalities of the Site through audience measurement cookies.Your consentData is retained for 13 months.Manage requests to exercise rightsLegitimate interest in responding to your requests and ensuring follow-upIf TalentFindr asks you for proof of identity, TalentFindr only retains it for the time necessary to verify your identity. Once verification is complete, the proof of identity is deleted. If you exercise your right to object to receiving marketing or being listed on the Platform: TalentFindr retains this information for 3 years.
6. Who will receive your data?
The following individuals will have access to your personal data:
TalentFindr personnel;
TalentFindr subcontractors: hosting provider, audience measurement and analysis provider, messaging provider, secure payment provider, billing tool, cookie management tool;
TalentFindr partners acting as independent data controllers, who have subscribed to the services offered by TalentFindr with the aim of finding candidate profiles that meet their criteria for hiring new talents. TalentFindr disclaims all responsibility for the processing of personal data by its partners and invites you to consult their privacy policy;
If applicable: public and private bodies, exclusively to comply with legal obligations.
7. Is your data likely to be transferred outside the European Union?
In the context of the tools used by TalentFindr (see the article on recipients concerning subcontractors), your data may be transferred outside the European Union. The transfer of your data in this context is secured by the following tools:
EITHER the data is transferred to a country that has been the subject of a decision of adequacy by the European Commission, in accordance with Article 45 of the GDPR: in this case, this country provides a level of protection deemed sufficient and adequate to the provisions of the GDPR;
OR the data is transferred to a country whose level of data protection has not been recognized as adequate for the purposes of the GDPR: in this case, such transfers are based on appropriate safeguards as specified in Article 46 of the GDPR, tailored to each service provider, including but not limited to the conclusion of standard contractual clauses approved by the European Commission, application of binding corporate rules, or within the framework of an approved certification mechanism;
OR the data is transferred based on one of the appropriate guarantees described in Chapter V of the GDPR.
You can obtain a copy of the tools used to transfer your data outside the European Union by contacting TalentFindr as indicated in the "Contact point for exercising your rights" section below.
8. What are your rights regarding your data?
You have the following rights concerning your personal data:
Right to information: this is precisely the reason why TalentFindr has drawn up this policy. This right is provided for in Articles 13 and 14 of the GDPR.
Right of access: you have the right to access all your personal data at any time, in accordance with Article 15 of the GDPR.
Right to rectification: you have the right to rectify any inaccurate, incomplete, or outdated personal data at any time, in accordance with Article 16 of the GDPR.
Right to restriction: you have the right to obtain the restriction of the processing of your personal data in certain cases defined in Article 18 of the GDPR.
Right to erasure: you have the right to request the erasure of your personal data and prohibit any future collection for the reasons stated in Article 17 of the GDPR.
Right to lodge a complaint with a competent supervisory authority (in France, the CNIL) if you consider that the processing of your personal data constitutes a violation of applicable texts, in accordance with Article 77 of the GDPR.
The right to set directives regarding the retention, erasure, and communication of your personal data after your death.
Right to withdraw consent at any time: for purposes based on consent, Article 7 of the GDPR states that you can withdraw your consent at any time. This withdrawal will not affect the lawfulness of the processing carried out before the withdrawal.
Right to data portability: under certain conditions specified in Article 20 of the GDPR, you have the right to receive the personal data you have provided to TalentFindr in a standard machine-readable format and to request their transfer to the recipient of your choice.
Right to object: under Article 21 of the GDPR, you have the right to object to the processing of your personal data. In particular, if your data is collected by TalentFindr for the purpose of registering your profile on the Platform, you may object at any time to profiling based on your data. However, please note that TalentFindr may continue to process your personal data despite this objection, for legitimate reasons or to establish legal rights.
You can exercise these rights by writing to TalentFindr at the contact details provided below. TalentFindr may request you to provide additional information or documents to prove your identity.
9. What cookies are used by TalentFindr?
To learn more about how TalentFindr manages cookies, please consult our Cookie Policy.
10. Contact point for exercising your rights
Contact email: georges@talentfindr.ai
Contact address: 1 square La Bruyère, 91000 Evry-Courcouronnes
11. Changes
TalentFindr may modify this policy at any time, notably to comply with any regulatory, legal, editorial, or technical developments. These changes will apply from the date of entry into force of the modified version. You are therefore invited to regularly consult the latest version of this policy. Nevertheless, TalentFindr will inform you of any significant changes to this privacy policy.
Last updated: September 1, 2024
When you sign up on the TalentFindr platform (the "Platform") and in the context of managing contractual relationships with its clients, TalentFindr is required to collect personal data concerning you.
The purpose of this policy is to inform you about how TalentFindr processes this data in compliance with Regulation (EU) 2016/679 of April 27, 2016, relating to the protection of natural persons with regard to the processing of personal data and the free movement of such data (the "GDPR") and the law n° 78-17 of January 6, 1978, relating to information technology, files, and freedoms (together the "Applicable Regulations").
Who is responsible for data processing?
When you register on the Platform or in connection with managing contractual relationships with TalentFindr's clients, the data controller is Kaia, a simplified joint-stock company registered in the Evry-Courcouronnes trade and companies registry under number 932 089 659, with its registered office located at 1 square La Bruyère, 91000 Evry-Courcouronnes.
What data is collected by TalentFindr?
Personal data refers to data that allows a person to be identified directly or indirectly by cross-referencing with other data.
TalentFindr collects personal data in the following categories:
Identification data (name, surname, email address, phone number);
Data related to your professional life (company name, CV, job/position, LinkedIn URL);
Data related to your orders if you are a client of the services offered by TalentFindr;
Connection data (connection logs, encrypted passwords) if you are a client of TalentFindr's services;
Browsing data (IP address, pages viewed, date and time of connection, browser used, operating system, user ID) if you are a client of the services provided by TalentFindr;
Economic and financial data (banking details, credit card details) if you are a client of TalentFindr's services;
Any information you wish to send to TalentFindr as part of your contact request.
TalentFindr may also process your publicly accessible personal data.
When you subscribe to TalentFindr's services, the mandatory data is indicated when you provide your data. They are indicated by any means.
How is your data collected by TalentFindr?
TalentFindr collects your data:
Either, when you are a client or prospect of TalentFindr: because you directly provided it to TalentFindr (for example, by filling out a contact request form on the TalentFindr website or subscribing to the services offered by TalentFindr);
Or because TalentFindr collected it indirectly, through commercial partners, service providers, or database enrichment tools.
TalentFindr uses robust data protection mechanisms, including encryption and access controls, to secure sensitive data. TalentFindr does not share, transfer, or disclose Google user data to third parties. All Google user data processing activities are conducted in compliance with applicable data protection regulations.
Does TalentFindr use your personal data for profiling purposes?
When your personal data is collected on the Platform, the data relating to your professional life allows TalentFindr to perform automated matching. To do this, TalentFindr evaluates professional data using a technique known as "profiling" (a), the underlying logic of which is explained below (b) and which has no legal consequences for the individuals concerned (c).
a. The profiling of your professional data
Under Article 4(4) of the GDPR, "profiling" means "any form of automated processing of personal data consisting of the use of such data to evaluate certain aspects of a natural person's personality, in particular to analyze or predict aspects related to professional performance, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements of that natural person".
In this case, TalentFindr profiles your professional data to analyze and assess it in order to propose your profile to potential recruiters.
b. Matching logic
Your professional data is analyzed to determine if it meets the needs expressed by recruiters who subscribed to the services offered by TalentFindr.
c. Consequences for you
Profiling / automated decision-making has no legal consequences and does not have a significant impact on you.
TalentFindr has conducted a prior analysis to ensure that your interests and fundamental rights are respected and that you can reasonably expect your data to be used in this manner.
TalentFindr may oppose this processing at any time, under the conditions provided by regulation and as described in the article relating to your rights in this privacy policy.
Google Workspace APIs are not used by TalentFindr to develop, enhance, or train generalized AI and/or ML models.
ObjectivesLegal basisRetention periodFor clients who have subscribed to the services offered by TalentFindr: Providing servicesExecution of pre-contractual measures taken at your request and/or execution of the contract that you or your company signed with TalentFindrWhen you create an account: your data is retained for the duration of your account. Your connection logs are kept for 1 year. If your account is inactive for 2 years, your personal data will be deleted if you do not respond to a reactivation email sent by TalentFindr. Additionally, your data may be archived for proof purposes for a period of 5 years.Execute your order, perform operations related to the management of our clients regarding contracts, orders, quotes, invoices and ensure the follow-up of the contractual relationship with TalentFindr's clients.Execution of the contract that you or your company signed with TalentFindrPersonal data is retained for the duration of the contractual relationship.Additionally, your data (except for your banking details) is archived for proof purposes for a period of 5 years.For individuals who have not subscribed to the services offered by TalentFindr but whose data is listed on the Platform for the purpose of communicating their data to recruiters.Legitimate interestData is retained for 2 yearsEstablish a file of clients, prospects, and candidate profiles that may meet the needs of TalentFindr's clients in their recruitment process.Legitimate interest for the development and promotion of TalentFindr's activitiesFor clients: data is retained for the duration of the contractual relationship. For prospects: data is retained for a period of 3 years from your last contact. For individuals whose data is listed on the Platform for the purpose of communicating their data to recruiters: data is retained for a period of 2 years.Respond to your information requestsLegitimate interest in responding to your requestsData is retained for a period of 3 years from your last contact.Respect the applicable legal obligations of TalentFindrRespect legal and regulatory obligationsInvoices: invoices are archived for 10 years. Data related to your transactions (except for banking details) is retained for 5 years.Perform statistics (on browsing, site audience, etc.) and improve the functionalities of the Site through audience measurement cookies.Your consentData is retained for 13 months.Manage requests to exercise rightsLegitimate interest in responding to your requests and ensuring follow-upIf TalentFindr asks you for proof of identity, TalentFindr only retains it for the time necessary to verify your identity. Once verification is complete, the proof of identity is deleted. If you exercise your right to object to receiving marketing or being listed on the Platform: TalentFindr retains this information for 3 years.
6. Who will receive your data?
The following individuals will have access to your personal data:
TalentFindr personnel;
TalentFindr subcontractors: hosting provider, audience measurement and analysis provider, messaging provider, secure payment provider, billing tool, cookie management tool;
TalentFindr partners acting as independent data controllers, who have subscribed to the services offered by TalentFindr with the aim of finding candidate profiles that meet their criteria for hiring new talents. TalentFindr disclaims all responsibility for the processing of personal data by its partners and invites you to consult their privacy policy;
If applicable: public and private bodies, exclusively to comply with legal obligations.
7. Is your data likely to be transferred outside the European Union?
In the context of the tools used by TalentFindr (see the article on recipients concerning subcontractors), your data may be transferred outside the European Union. The transfer of your data in this context is secured by the following tools:
EITHER the data is transferred to a country that has been the subject of a decision of adequacy by the European Commission, in accordance with Article 45 of the GDPR: in this case, this country provides a level of protection deemed sufficient and adequate to the provisions of the GDPR;
OR the data is transferred to a country whose level of data protection has not been recognized as adequate for the purposes of the GDPR: in this case, such transfers are based on appropriate safeguards as specified in Article 46 of the GDPR, tailored to each service provider, including but not limited to the conclusion of standard contractual clauses approved by the European Commission, application of binding corporate rules, or within the framework of an approved certification mechanism;
OR the data is transferred based on one of the appropriate guarantees described in Chapter V of the GDPR.
You can obtain a copy of the tools used to transfer your data outside the European Union by contacting TalentFindr as indicated in the "Contact point for exercising your rights" section below.
8. What are your rights regarding your data?
You have the following rights concerning your personal data:
Right to information: this is precisely the reason why TalentFindr has drawn up this policy. This right is provided for in Articles 13 and 14 of the GDPR.
Right of access: you have the right to access all your personal data at any time, in accordance with Article 15 of the GDPR.
Right to rectification: you have the right to rectify any inaccurate, incomplete, or outdated personal data at any time, in accordance with Article 16 of the GDPR.
Right to restriction: you have the right to obtain the restriction of the processing of your personal data in certain cases defined in Article 18 of the GDPR.
Right to erasure: you have the right to request the erasure of your personal data and prohibit any future collection for the reasons stated in Article 17 of the GDPR.
Right to lodge a complaint with a competent supervisory authority (in France, the CNIL) if you consider that the processing of your personal data constitutes a violation of applicable texts, in accordance with Article 77 of the GDPR.
The right to set directives regarding the retention, erasure, and communication of your personal data after your death.
Right to withdraw consent at any time: for purposes based on consent, Article 7 of the GDPR states that you can withdraw your consent at any time. This withdrawal will not affect the lawfulness of the processing carried out before the withdrawal.
Right to data portability: under certain conditions specified in Article 20 of the GDPR, you have the right to receive the personal data you have provided to TalentFindr in a standard machine-readable format and to request their transfer to the recipient of your choice.
Right to object: under Article 21 of the GDPR, you have the right to object to the processing of your personal data. In particular, if your data is collected by TalentFindr for the purpose of registering your profile on the Platform, you may object at any time to profiling based on your data. However, please note that TalentFindr may continue to process your personal data despite this objection, for legitimate reasons or to establish legal rights.
You can exercise these rights by writing to TalentFindr at the contact details provided below. TalentFindr may request you to provide additional information or documents to prove your identity.
9. What cookies are used by TalentFindr?
To learn more about how TalentFindr manages cookies, please consult our Cookie Policy.
10. Contact point for exercising your rights
Contact email: georges@talentfindr.ai
Contact address: 1 square La Bruyère, 91000 Evry-Courcouronnes
11. Changes
TalentFindr may modify this policy at any time, notably to comply with any regulatory, legal, editorial, or technical developments. These changes will apply from the date of entry into force of the modified version. You are therefore invited to regularly consult the latest version of this policy. Nevertheless, TalentFindr will inform you of any significant changes to this privacy policy.
Last updated: September 1, 2024
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Ready to boost your business?
We help ambitious companies equip themselves with a tool that meets their ambitions to recruit the best talents in no time.
Test for free
© 2025 TalentFindr